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Springfield Primary School

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Springfield Primary School

Be the best you can be.

Governors

Welcome to our Governors’ section. 


Please find below details of how our Governing body is structured, including the names, categories, responsibilities and terms of appointment for each Governor.

GOVERNING BODY MEMBERSHIP2021/2022 ACADEMIC YEAR
STAFF GOVERNORS (2) 
Mrs Alison Bhardwaj (Head Teacher)Ex Officio
Nicola Booker7th June 2023
LA GOVERNORS (1) 
Mr Fitz Wilson16th January 2022
PARENT GOVERNORS (2) 
Vacancy 
Mrs Rachel Rodgers25th February 2024
FOUNDATION GOVERNORS (2) 
Vacancy 
Mr Ian Fleming23rd June 2022
CO-OPTED GOVERNORS (6) 
Ms Karen Shaw20th April 2024
Mr David Jeffs20th April 2024
Ms Natalia Levene24th November 2023
Ms Leanne Gould13th September 2023
Ms Wendy Browning-Sampson12th September 2024
Mrs Kelly Melia24th March 2023
Chair: Mr Ian FlemingVice Chair: Ms Karen Shaw
Total Governing Board membership is 13thus a quorum at 50% if all vacancies filled

 

MEETING DATES 2022-2022Autumn TermSpring TermSummer Term
Full Governing Body

13th September 2021

6th December 2021

28th March 20224th July 2022
Resources - Staffing and Finance

18th October 2021

 

14th March 202216th May 2022
Resources - Site22nd November 2021N/A23rd May 2022
Curriculum and Standards8th November 202125th February 202216th May 2022

 

Governors Statutory Responsibilities and Functions

 

In all types of schools, governing boards should have a strong focus on three core strategic functions:

 

  1. Ensuring clarity of vision, ethos and strategic direction,

 

  1. Holding the executive leaders to account for the educational performance of the organisation and its pupils, the performance management of staff; and

 

  1. Overseeing the financial performance of the organisation and making sure its money is well spent. (Extract from Governance Handbook March 2019)

 

In the absence of standing committees, all functions of the board are managed through full governing board meetings.  Governing boards have a duty and obligation to fulfil the strategic role that all school governors have responsibility for.  These duties include, but are not limited to:

 

  • agreeing the staffing structure
  • agreeing the governing board constitution
  • agreeing and managing the school budget
  • the appointment of staff
  • monitoring and reviewing policies and documents
  • supporting the school to raise standards
  • setting targets for and monitoring pupil achievement
  • ensuring the curriculum is balanced and broadly based
  • regulating staff conduct and discipline
  • monitoring the outcome of inspections and audits and action plan progress

 

Governance Handbook/Competency Framework for Governance

Please refer to the Governance Handbook and Competency Framework for Governance published by the Department for Education. The latest versions are available online below:

 

Governance Handbook March 2019

Competency Framework for Governance January 2017  

 

Review of terms of reference, committees and delegation

The governing board must review the terms of reference and governor delegations on an annual basis.

 

Terms of Reference

In maintained schools the quorum for a meeting of the full governing board and for any vote on any matter at such meeting, is one half (rounded up to a whole number) of the membership of the governing board at the time of the meeting not including any vacant positions.  In the event of equal votes the chair has the casting vote.

 

 

Virtual meeting arrangements

The Governing Board has approved the use of “virtual attendance” at meetings (approved at FGB meeting on 13th September 2021).  

This policy provides a secure, equitable, and confidential process for all governors to contribute virtually to meetings using the MS Teams platform. For full details, please refer to the Virtual Governance Policy.

Individual delegations

The task of monitoring specific areas usually assigned to committees is delegated to individuals or pairs of governors instead.  It is the responsibility of these governors to have a detailed understanding of their specific area to feedback to the governing board.

 

Where appropriate, the governing board may utilise governor working groups.  In these instances, the outcomes and recommendations of such groups will be reported back to the full governing board for noting or approval and recorded in the minutes.

 

In order to fulfil certain functions there are occasions on which committees of a set number of governors are required.  For these functions, committee terms of reference are outlined and will be utilised as and when required.

 

The governing board cannot delegate any functions relating to:

  • The constitution of the governing board (unless otherwise provided by the constitution regulations),
  • The appointment or removal of the chair and vice chair/clerk,
  • The appointment or removal of governors,
  • The suspension of governors,
  • The delegation of functions and establishment of committees,
  • Change of school name or status,
  • Salary range for the head teacher/principal & deputy/vice principal.

 

Associate Members

In maintained schools the governing board can appoint associate members to serve on one or more committees of the board. Associate members can attend full board meetings but may be excluded from any part of a meeting where the business being considered concerns a member of school staff or an individual pupil. They can be appointed for a period of between one and four years and can be re-appointed at the end of their term. Associate members are not governors and they are not recorded in the instrument of government (Extracted from Governance Handbook March 2019 – Page 53, paragraph 45).

 

NB: Associate members are not governors and therefore do not have a vote in full governing board decisions, but may be given a vote on decisions made by committees to which they are appointed.

 

Resources Committee (Staffing and Finance)

The committee has responsibility delegated by the governing board to:

Finance: Review/approve all policies relevant to finance and roles of the committee.

  • Approve the annual budget and present it to the full governing board for ratification.
  • Review the actual expenditure and monitoring statements at least once a term.
  • Receive & review financial projections.
  • Review Pupil Premium/ PE& Sports Premium and COVID19 Catch Up Premium and ensure impact statements are published on the school’s website.
  • Approve expenditure and virements of sums over £5000 (agreed 13/09/21), sums below that amount are delegated to the Head Teacher/Principal.
  • Conform to the Schools Financial Value Standards in Schools (maintained schools only).
  • Assess the financial progress towards achieving the objectives in the school improvement plan.
  • Review of leases and contracts – including traded services.
  • Ensure Best Value principles apply.
  • Review the financial implications on the budget of the pay and conditions document.
  • Receive the annual accounts and certificate of audit of the school fund account and other voluntary funds held within school.
  • Assess the schools insurance cover to ensure that it provides adequate protection against risks.
  • Review and approve internal financial procedures and controls.
  • Ensure LA/academy financial procedures are complied with. This is to include:
  • A Cost Centre Group Report or Account Summary Report (or equivalent )
  • A Virement Report,
  • A copy of the latest Suspense File ( non-cheque book and EPA schools only)
  • A system report showing cumulative expenditure of £10,000 or more with an individual supplier.  Note: This must not be restricted to an individual financial year and may cross a number of financial years (Bham maintained schools only)
  • Obtain quotations with a view to placing contracts/orders, once the relevant committee has drawn up a specification.
  • Ensure requirements for the tendering process are followed and comply with the EU Procurement Threshold.  The tender limit for the European Threshold currently being £189,330 for supplies and services, and £4,733,252 for works.
  • Writing off bad debts
  • Disposal of fixed assets
  • Approval of in-year budget changes

 

Staffing:

  • Review/approve all policies relevant to staffing and roles of the committee.
  • Consider applications from staff for variation to contract (secondments, early retirements, leave of absence, reduced working hours etc). Refer to local policy guidance.
  • Ensure all personnel records are held securely.
  • Review the staffing structure of the school annually ensuring that it meets the requirements of the curriculum and is in line with the school improvement plan.
  • Review staff work/life balance, working conditions and well-being, including the monitoring of absence.
  • Implement the appraisal policy and monitor teacher appraisal process.
  • Equal Opportunities.
  • Establish and maintain rolling programme for Disclosure & Barring Service (DBS) Checks. 
  • Staff training and CPD.

 

Any item referred by the full governing board

Membership

 

  • Ian Fleming
  • Alison Bhardwaj (Head Teacher)                 
  • Fitz Wilson   
  • David Jeffs
  • Rachel Rodgers
  • Wendy Browning-Sampson
  • Karen Shaw

 

Minimum of three members required

 

Chair of Committee

To be decided at the previous meeting, for the following meeting.

 

Clerk

 

SIPS Clerking

 

       Curriculum and Standards Committee

The committee has responsibility delegated by the governing board to:

  • Review/approve all policies relevant to the curriculum and roles of the committee

Achievement:

  • Monitor and review information on school performance to include ASP & OFSTED data dashboard.
  • Monitor and review school targets.
  • Monitor and review in year progress for all year groups and all groups of pupils.
  • Compare school performance against national data.
  • Reporting to parents according to statutory requirements.
  • Monitor achievement for all groups of pupils (inc. pupil premium/COVID19 catch up).
  • Monitor pupils work and carry out pupil conversations.
  • Monitor school target setting systems and how this is reported to parents.

 

Teaching and Learning:

  • Review data published by DfE ensuring the school is meeting standards.
  • Ensure targeted support and action plans are in place for all teachers who are not at least good.
  • Monitor and review quality of teaching across the school.
  • Monitor teaching for groups of pupils (inc. pupil premium/ COVID19 catch up).
  • Monitor intervention groups for all groups of pupils.
  • Monitor homework arrangements.
  • Ensure school promotes the cultural development of pupils through spiritual, moral, cultural, mental and physical development.
  • Review and approve the arrangements and policy for supporting pupils at school with medical conditions and ensure that statutory guidance is followed.

Curriculum:

  • Ensure the school is meeting national curriculum requirements and review the curriculum policy statement ensuring it meets pupils’ needs.
  • Monitor and review the curriculum with a focus on basic skills.
  • Monitor skills coverage of curriculum in all subjects.
  • Parental engagement.
  • Review and update SEF (self-evaluation form).
  • Monitor and review school improvement plan.
  • Ensure statutory guidance is followed and review and approve the RSHE policy.
  • Ensure the school meets its statutory obligations in respect of Equality, including the approval of an accessibility plan.
  • Publish equality objectives every four years and annually publish information demonstrating the aims of the Equality Duty.

 

Behaviour and attendance:

  • Review behaviour policy and written statement of behaviour principles.
  • Review attendance policy.
  • Monitor school behaviour.
  • Review and monitor attendance data against school and national targets.

Any item referred by the full governing board

Membership

  • Leanne Gould
  • Alison Bhardwaj (Head Teacher)
  • Natalia Levene

 

  • Fitz Wilson
  • Kelly Melia
  • Karen Shaw
  • Nicola Booker

 

 

Minimum of three members required for quorum

 

Chair of Committee

 

To be confirmed at first meeting

 

 

Clerk

 

SIPS Clerking

 

ReResources Committee (Site)

The Committee has responsibility delegated by the Governing Board for:

Behaviour:

  • Review behaviour policy and written statement of behaviour principles.
  • Review attendance policy.
  • Monitor school behaviour.
  • Review and monitor attendance data against school and national targets.

 

Premises Health & Safety: Premises Health & Safety:

  • Review the health and safety policy on an annual basis, amend, develop and review any other health and safety related polices or procedures.
  • Establish and review an accessibility plan.
  • Review e-safety policy and procedures.
  • Receive Health and safety audit, and monitor any action plans that come out of the audit.
  • Ensure where the school provides school lunches and/or other school food and milk, this meets DfE standards.
  • Receive a regular report on accident statistics, near misses, incidents of violence or aggression and any RIDDOR incidents.
  • Consider any reports provided by inspectors of the enforcing authority under Health and Safety at work Act or any other relevant enforcement authority.
  • Comply with current fire safety legislation and regulations: ‘level one’ fire risk assessment should be carried out by the school on an annual basis; ‘level 2’ or technical fire risk assessment is reviewed bi-annually.
  • Ensure risk assessments are carried out and reviewed on a regular basis.
  • Review and approve upcoming offsite activities, ensuring that health and safety planning and risk assessments have been undertaken for them.
  • Ensure Fire risk assessment is carried out and reviewed annually, and any recommendations identified will be transferred to an actions plan which will be monitored by governors to ensure completion.
  • Ensure fire log book is maintained and updated.
  • Inspect the school site and buildings to enable maintenance and improvement, including security (Site visit). The inspection to be documented any actions monitored.
  • Ensure building related maintenance checks have been carried out at appropriate intervals and actions are monitored until completion. This will include but not limited to:
  • Electronic testing – PAT testing
  • Asbestos (where applicable)
  • Annual gas service
  • Glassing risk assessment
  • Ladder log
  • Playground equipment and gym inspection
  • Lifting equipment
  • Local exhaust ventilation (where applicable)
  • Legionella risk assessment and relevant checks
  • Ensure premise log book is being maintained by relevant site staff and have attended appropriate health and safety training
  • Ensure premise log book is being maintained and the premise manager and deputy have attended relevant health and safety training.
  • Governors need to be satisfied that contractors do not pose a health and safety risk whilst on the school premise and should therefore have a system in place to ensure contractors are managed whilst carrying out work on the school premise. The system should identify relevant health and safety information required prior to a contractor coming on site and the process to be followed whilst on site. There should be a procedure for commissioning contractors.
  • Consideration should be given to any health, safety and welfare implications posed by new equipment or circumstances.
  • Receive reports and audits from health and safety representatives (to include caretaking and cleaning), actions identified should be monitored to completion.
  • Health and safety self-monitoring return.
  • Monitor the health and safety training that staff and governors have undertaken and plan any future training required.
  • Monitor all safeguarding procedures.
  • Keep up to date on any changes in health and safety legislation that may have an impact for the school.
  • Review communications and publicity relating to health and safety in the school and where necessary recommend any improvements or changes, how information is communicated and made available within the school.
  • Receive minutes of school central safety committee (Sandwell only)

             Any item referred by the full governing board

Membership

  • Ian Fleming
  • Alison Bhardwaj (Head Teacher)                 
  • Fitz Wilson   
  • David Jeffs
  • Rachel Rodgers
  • Wendy Browning-Sampson
  • Karen Shaw

 Minimum of three members required for quorum

 

Chair of Committee

 

David Jeffs

 

Clerk

 

Clerked in school 

 

Grievance/Disciplinary/Dismissal/Redundancy and Redeployment/Capability/Management of Absence/Dignity at Work 

The committee has responsibility delegated by the governing board for hearing:

The committee will consider any issues pertaining to staffing and personnel, in line with HR policies and procedures.  This includes but is not limited to;

  • Staff grievance and discipline (in line with school policies)
  • Staff dismissal, redundancy and redeployment
  • Staff capability
  • Management of absence
  • Dignity at work

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the member of staff

Minimum of three members required

Chair of Committee

To be elected at each meeting

Clerk

SIPS Clerking

 

Pupil Discipline Committee

The committee has responsibility delegated by the governing board to:

  • Review the use of exclusions within school, including exclusions of more than 15 school days and exclusions which would result in a pupil missing the opportunity to take a public exam
  • Receive and consider any representations lodged by parents of pupils who have been excluded for a fixed term or permanently
  • Comply with exclusion procedures in accordance with the LA & DfE guidance

Any item referred by the full governing board

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the appellant parents or pupils

Minimum of three members required

Chair of Committee

To be elected at each meeting

Clerk

SIPS Clerking

Complaints Committee

The committee has responsibility delegated by the governing board to:

  • At the relevant stage hear any complaint made under the school complaints procedures

Any item referred by the full governing board

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the complainant

Minimum of three members required

Chair of Committee

To be elected at each meeting

Clerk

SIPS Clerking

Appeals Committee

The committee has responsibility delegated by the governing board for hearing appeals with regard to:

  • Pay
  • Redundancy
  • Staff grievance
  • Leave of absence – if appropriate
  • Staff dismissal
  • Dignity at Work
  • Any Item referred by the full governing board

When dealing with an appeal the committee should be equal to or greater than the original committee that made the decision

Membership

  • To be made up of members who have no awareness of the original hearing and are not known personally to the appellant

Minimum of three members required

Chair of Committee

To be elected at each meeting

Clerk

SIPS Clerking

 

Pay Committee

The committee has responsibility delegated by the governing board to:

  • Undertake functions in relation to appraisal and pay progression as determined in the pay policy

Committee to meet once per year in the autumn term

Membership

  • Ian Fleming
  • Fitz Wilson
  • Kelly Melia
  • Minimum of three members required.  Cannot be HT or governor employed by the school
  • Any representations made by staff following the initial decision of the Pay Committee must be heard in the first instance by the same members of the committee.

Chair of Committee

To be elected at each meeting

Clerk

SIPS Clerking

 

 

 

Head Teacher Appraisal

The committee has responsibility delegated by the governing board to:

  • Meet the external advisor to discuss the Head Teacher’s performance targets
  • Decide whether targets have been met and set new targets annually
  • Recommend pay progression to the relevant committee and in accordance with the pay policy
  • Undertake mid-year monitoring of the Head Teacher’s performance against targets

Membership

  • Ian Fleming
  • Fitz Wilson
  • Kelly Melia

Minimum of two members required

Chair of Committee

TBC

Clerk

A Governor, to be agreed at meeting

 

Selection Panel

The panel has responsibility delegated by the governing board for the:

  • Selection of the head teacher/principal and deputy head teacher/vice principal (Guidance on this process will be provided by your school improvement partner)

The appointment must always be ratified by the full governing board

Membership

  1. TBC
  2. TBC
  3. TBC

Minimum number of members as per appointment of staff delegations. All members must be available at all stages of the process

Chair of Committee

To be elected at each meeting

Clerk

TBC

 

 

Special Responsibility Governors 2021-22

 

Chair

Ian Fleming

Vice-Chair

 

Karen Shaw

ASGB Representative

 

Vacancy

 

Child Protection/ Safeguarding Governor

 

Chair

 
Governors’ Health & Safety Group

David Jeffs

Ian Fleming

Rachel Rodgers

 
Governors’ Monitoring Group (Curriculum and Standards)

 

Leanne Gould

Kelly Melia

Karen Shaw

 

Wellbeing Governor

 

Natalia Levene

HT Performance Management

Governors

 

Ian Fleming

Fitz Wilson

Kelly Melia

 

 

Governor for SEND & Disadvantaged Pupils

 

Nicola Booker

 

General Data Protection Regulations (GDPR)

Governor

 

Ian Fleming

Safer Recruitment Governors *

 

 

Ian Fleming

Head Teacher

Kelly Melia

Leanne Gould

 

*In accordance with Keeping Children Safe in Education 2020 ‘Governing bodies and proprietors should have a senior board level (or equivalent) lead to take leadership responsibility for their schools or college’s safeguarding arrangements.’  The DfE have confirmed that this can be a member of staff, but that person must be a member of the board as well (for example, the headteacher or a staff governor) and that this must be a separate person from the DSL, in order to ensure there is sufficient challenge to the organisation's safeguarding arrangements and performance.  

 

Items Delegated to an Individual(s)

 

Delegation of expenditure and virements

That sums below £­­­5000 be delegated to the head teacher/principal.

 

Disposal of surplus stock

Delegated to Head Teacher/Principal with the approval of the chair of the governing board.

 

Delegation of Suspension

That suspension be delegated to the chair in instances where the head teacher/principal is the person in question or involved in the case.  That the chair be given delegated powers to lift the suspension after taking advice from LA Human Resources or any other organisation providing the service to the school.

 

Approval for Expenditure

The chair of governors or chair of Resources Committee (Staffing and Finance) committee be given approval for expenditure above the set limit prior to the committee meeting – only in cases of emergency

 

 

Appointment of Staff (ensure no appointment is carried out by one person alone)

 

Lunchtime/Cleaning/Administration Support Staff

  • Head Teacher/Principal or Deputy Head Teacher/Vice Principal
  • Post Line Manager

Educational Support Staff

  • Head Teacher/Principal
  • 1 Governor

 

Business Manager

  • Head Teacher/Principal
  • 2 Governors

 

Teaching Staff

  • Head Teacher/Principal
  • 1 Governor

 

Senior Management Team*

* Head Teacher and Deputy Head Teacher appointments must be ratified by the relevant body.

  • Head Teacher/Principal
  • 2 Governors

 

Governor Name Type of Governor Date appointed/reappointed Appointing Body End of Term Date Reason for stepping down Chair/Vice Chair Committee Chair Committee Membership Business Interests (specify) Staff/Governor/member/trustee connections other Governor posts held 2018-19 Meeting Attendance
Alison Bhardwaj HT Ex-Officio Board N/A N/A     Resources, Curriculum & Standards, Facilities None None None 93%
Nicola Booker STF 8/6/19 Staff 7/6/23 N/A     Curriculum & Standards None None None 100%
Rachael Dore PAR 18/11/19 Parents 17/11/23 N/A     Curriculum       N/A
Ian Fleming FDN 24/6/18 Trust 23/6/22 N/A  

Chair

Facilities

Resources,

Facilities

None None None 100%
Leanne Gould COP 14/9/19 Board 13/9/23 N/A     Curriculum & Standards None Related to a staff member None 100%
Natalia Levene COP 25/11/19 Board 24/11/23 N/A     Resources       N/A
Julie Markall COP 7/12/19 Board 6/12/23 N/A     Resources, Curriculum & Standards None None None 91%
Kelly Melia COP 25/3/19 Board 24/3/23 N/A Vice-Chair FBG

Chair

Curriculum & Standard

Curriculum & Standarrds,  Pay/HT App

Chocolate

gift business

None None 100%
Rachel Rodgers PAR 26/2/20 Parents 25/2/24       Resources       N/A
Jim Williams FDN 1/7/16 Trust 30/6/20 N/A

Chair 

FGB

Chair

Resources

Resources, Curriculum & Standards, Pay/HT App None None None 100%
Fitz Wilson LA 17/1/18 LA 16/1/11 N/A     Resources, Curriculum & Standards, Facilities None None None 70%
Resignations/End of term of office                        
Laura Richards COP 24/6/18 Board 15/10/19 Time constraints     Curriculum & Standards None None None 75%
Rebecca Flood STF 19/10/18 Staff 12/4/19 Left school     N/A None None None 50%
Joanne Totney PAR 23/3/16 PAR 13/6/19 Time constraints     Facilities None None None 50%
Stuart McGeogh COP 24/6/18 Board 9/9/19 Time contraints     Resources, Facilities None None None 50%
Kelly Melia PAR 5/12/19 PAR 24/3/19 Change of Category     Curriculum & Standards, Pay/HT App None None None 100%
Jayne Cotter COP 7/12/19 Board 12/3/20 Time constraints     Curriculum & Standards None None None 75%
LA - Local Authority PAR - Parent STF - Staff COP - Co-Opted FDN - Foundation PS- Partnership HT - Head Teacher            

* Committe Chairs to be appointed after the first meeting of the relevant committee in the autumn term

Register of Attendance 2020-2021

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