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Springfield Primary School

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Springfield Primary School

Be the best you can be.

Governors

Welcome to our Governors’ section. 


Please find below details of how our Governing body is structured, including the names, categories, responsibilities and terms of appointment for each Governor.

GOVERNING BODY MEMBERSHIP 2019/2020 ACADEMIC YEAR
STAFF GOVERNORS (2)  
Mrs Alison Bhardwaj (Head Teacher) Ex Officio
Nicola Booker 7th June 2023
LA GOVERNORS (1)  
Mr Fitz Wilson 16th January 2022
PARENT GOVERNORS (2)  
Mrs Rachael Dore 17th November 2023
Mrs Rachel Rodgers 26th February 2024
FOUNDATION GOVERNORS (2)  
Mr Jim Williams 30th June 2020
Mr Ian Fleming 23rd June 2022
CO-OPTED GOVERNORS (6)  
Vacancy  
Vacancy  
Ms Natalia Levene 24th November 2023
Ms Leanne Gould 13th September 2023
Mrs Julie Markall 6th December 2023
Mrs Kelly Melia 24th March 2023
Chair: Mr J Williams Vice Chair: Mrs K Melia
Total Governing Board membership is 13 thus a quorum at 50% if all vacancies filled

 

MEETING DATES 2019-2020 Autumn Term Spring Term Summer Term
Full Governing Body

9th September 2019

25th November 2019

23rd March 2020 6th July 2020
Resources

21st October 2019

18th November 2019

16th March 2020 18th May 2020
Curriculum and Standards 4th November 2019 2nd March 2020 8th June 2020
Facilities 18th November 2019 10th February 2020 11th May 2020

 

Governors Statutory Responsibilities and Functions

 

In all types of schools, governing boards should have a strong focus on three core strategic functions:

 

  1. Ensuring clarity of vision, ethos and strategic direction,

 

  1. Holding the executive leaders to account for the educational performance of the organisation and its pupils, the performance management of staff; and

 

  1. Overseeing the financial performance of the organisation and making sure its money is well spent. (Extract from Governance Handbook March 2019)

 

Governance Handbook/Competency Framework for Governance

Please refer to the Governance Handbook and Competency Framework for Governance published by the Department for Education. The latest versions are available online below:

 

Governance Handbook March 2019

Competency Framework for Governance January 2017  

 

Academies Financial Handbook

The Academies Financial Handbook sets out the financial management, control and reporting requirements that apply to all academy trusts.

 

Academies Financial Handbook 2019

 

NB: Academy trusts completing financial statements for the period ending 31 August 2019 should refer to the 2018 edition of the handbook.   

                                                                                                                      

Review of committees and delegation

The governing board must review the committee structure, terms of reference for each committee and the membership of each committee on an annual basis.

 

Terms of Reference

The following committees established by the governing board comply with The School Governance (Role, Procedures and Allowances) (England) Regulations 2013.

 

The head teacher/principal can attend all meetings of any committee established by the governing board but in some instances this may only be in an advisory capacity.  When an issue is being discussed which directly affects the head teacher/principal they must, as with any other governor in a similar position, declare an interest and physically withdraw from the meeting.

 

In maintained schools the quorum for a meeting of the full governing board and for any vote on any matter at such meeting, is one half (rounded up to a whole number) of the membership of the governing board at the time of the meeting not including any vacant positions.  For academies and free schools refer to their articles of association for the quorum. In the event of equal votes the chair has the casting vote.

 

Virtual Attendance

The Governing Board has approved the use of “virtual attendance” in exceptional circumstances (approved at FGB meeting on 9th September 2019).. Where a governor wishes to attend a meeting by either telephone or video link, the Chair and Clerk must be notified at least 48 hours in advance of the meeting to ensure that appropriate arrangements can be made, where possible.

 

The governor(s) will be asked their reasons for not attending the meeting in person and their attendance virtually will be subject to the approval of the governing board / committee at the beginning of the meeting, though this approval will not be withheld without good reason. Where approval is withheld the reason for this will be minuted and the governor informed immediately. For full details, please refer to the Virtual Governance Policy.

 

Committees

The legal minimum quorum for committee meetings is three voting governors.  The quorum for committees will only include associate members where a voting right has been granted by the governing board.

 

In maintained schools the governing board can appoint associate members to serve on one or more committees of the board. Associate members can attend full board meetings but may be excluded from any part of a meeting where the business being considered concerns a member of school staff or an individual pupil. They can be appointed for a period of between one and four years and can be re-appointed at the end of their term. Associate members are not governors and they are not recorded in the instrument of government (Extracted from Governance Handbook March 2019 – Page 53, paragraph 45).

 

NB: Associate members are not governors and therefore do not have a vote in full governing board decisions, but may be given a vote on decisions made by committees to which they are appointed.

 

No vote on any matter can be taken at a committee meeting unless the majority of members present are members of the governing board.

 

The appointed clerk will undertake the clerking of the committees.

 

The committee minutes shall be included as an agenda item for consideration/information at the next meeting of the full governing board where appropriate.

 

All decisions made by committees with delegated powers should be reported to the next full meeting of the governing board. If the minutes are not finalised a brief statement of the conclusions reached should be given.

 

The chair of the committee will be appointed at the first full governing board/committee meeting of the academic year.  Governors who are employed by the school are not eligible to be appointed as chair.

 

Committees will have delegated powers to approve policies as relevant to that committee.

 

The governing board cannot delegate any functions relating to:

  • The constitution of the governing board (unless otherwise provided by the constitution regulations),
  • The appointment or removal of the chair and vice chair/clerk,
  • The appointment or removal of governors,
  • The suspension of governors,
  • The delegation of functions and establishment of committees,
  • Change of school name or status,
  • Salary range for the head teacher/principal & deputy/vice principal.

 

 

Resources Committee

The committee has responsibility delegated by the governing board to:

Finance: Review/approve all policies relevant to finance and roles of the committee.

  • Approve the annual budget and present it to the full governing board for ratification.
  • Review the actual expenditure and monitoring statements at least once a term.
  • Receive & review financial projections.
  • Approve expenditure and virements of sums over £5000 (agreed 9.9.19), sums below that amount are delegated to the Head Teacher/Principal.
  • Conform to the Schools Financial Value Standards in Schools (maintained schools only).
  • Assess the financial progress towards achieving the objectives in the school improvement plan.
  • Review of leases and contracts – including traded services.
  • Ensure Best Value principles apply.
  • Review the financial implications on the budget of the pay and conditions document.
  • Receive the annual accounts and certificate of audit of the school fund account and other voluntary funds held within school.
  • Assess the schools insurance cover to ensure that it provides adequate protection against risks.
  • Review and approve internal financial procedures.
  • Ensure LA/academy financial procedures are complied with. This is to include:
  • A Cost Centre Group Report or Account Summary Report (or equivalent )
  • A Virement Report,
  • A copy of the latest Suspense File ( non-cheque book and EPA schools only)
  • A system report showing cumulative expenditure of £10,000 or more with an individual supplier.  Note: This must not be restricted to an individual financial year and may cross a number of financial years (Bham maintained schools only)
  • Obtain quotations with a view to placing contracts/orders, once the relevant committee has drawn up a specification.
  • Writing off bad debts
  • Disposal of fixed assets
  • Approval of in-year budget changes

 

Staffing:

  • Review/approve all policies relevant to staffing and roles of the committee.
  • Consider applications from staff for variation to contract (secondments, early retirements, leave of absence, reduced working hours etc).
  • Ensure all personnel records are held securely.
  • Review the staffing structure of the school annually ensuring that it meets the requirements of the curriculum and is in line with the school improvement plan.
  • Review staff work/life balance, working conditions and well-being, including the monitoring of absence.
  • Implement the appraisal policy and monitor teacher appraisal process.
  • Equal Opportunities.
  • Establish and maintain rolling programme for Disclosure & Barring Service (DBS) Checks. 
  • Staff training and CPD.

 

Any item referred by the full governing board

 

Membership

 

  • Julie Markall
  • Alison Bhardwarj (Head Teacher)
  • Jim Williams
  • Fitz Wilson
  • Ian Fleming

 

Minimum of three members required

 

Chair of Committee

 

Jim Williams  

 

Clerk

 

SIPS Clerking

 

       Curriculum and Standards Committee

The committee has responsibility delegated by the governing board to:

 

  • Review/approve all policies relevant to the curriculum and roles of the committee

Achievement:

  • Monitor and review information on school performance to include ASP & OFSTED data dashboard.
  • Monitor and review school targets.
  • Monitor and review in year progress for all year groups and all groups of pupils.
  • Compare school performance against national data.
  • Reporting to parents according to statutory requirements.
  • Monitor achievement for all groups of pupils (inc. pupil premium).
  • Monitor pupils work and carry out pupil conversations.
  • Monitor school target setting systems and how this is reported to parents.

 

Teaching and Learning:

  • Review data published by DfE ensuring the school is meeting standards.
  • Ensure targeted support and action plans are in place for all teachers who are not at least good.
  • Monitor and review quality of teaching across the school.
  • Monitor teaching for groups of pupils (inc. pupil premium).
  • Monitor intervention groups for all groups of pupils.
  • Monitor homework arrangements.

Curriculum:

  • Ensure the school is meeting national curriculum requirements and review the curriculum policy statement ensuring it meets pupils’ needs.
  • Monitor and review the curriculum with a focus on basic skills.
  • Monitor skills coverage of curriculum in all subjects.
  • Parental engagement.
  • Review and update SEF (self-evaluation form).
  • Monitor and review school improvement plan.
  • Monitor how school are developing pupils’ spiritual, moral, social and cultural development.

Behaviour and attendance:

  • Review behaviour and attendance polices.
  • Monitor school behaviour
  • Review and monitor attendance data against school and national targets.

Any item referred by the full governing board

Membership

 

  • Leanne Gould
  • Julie Markall
  • Alison Bhardwaj (Head Teacher)

 

 

  • Jim Williams
  • Fitz Wilson
  • Kelly Melia
  • Nicola Booker

 

 

Minimum of three members required for quorum

 

Chair of Committee

 

  Kelly Melia

 

Clerk

 

Clerked in school

 

  

 FaFacilities Committee

The Committee has responsibility delegated by the Governing Board for:

Behaviour:

  • Review Behaviour Policy and monitor school behaviour

Premises Health & Safety: Premises Health & Safety:

  • Review the health and safety policy on an annual basis, amend, develop and review any other health and safety related polices or procedures.
  • Establish and review an accessibility plan.
  • Review e-safety policy and procedures.
  • Receive Health and safety audit, and monitor any action plans that come out of the audit.
  • Receive a regular report on accident statistics, near misses, incidents of violence or aggression and any RIDDOR incidents.
  • Consider any reports provided by inspectors of the enforcing authority under Health and Safety at work Act or any other relevant enforcement authority.
  • Comply with current fire safety legislation and regulations: ‘level one’ fire risk assessment should be carried out by the school on an annual basis; ‘level 2’ or technical fire risk assessment is reviewed bi-annually.
  • Ensure risk assessments are carried out and reviewed on a regular basis.
  • Review and approve upcoming offsite activities, ensuring that health and safety planning and risk assessments have been undertaken for them.
  • Ensure Fire risk assessment is carried out and reviewed annually, and any recommendations identified will be transferred to an actions plan which will be monitored by governors to ensure completion.
  • Ensure fire log book is maintained and updated.
  • Inspect the school site and buildings to enable maintenance and improvement, including security (Site visit). The inspection to be documented any actions monitored.
  • Ensure building related maintenance checks have been carried out at appropriate intervals and actions are monitored until completion. This will include but not limited to:
  • Electronic testing – PAT testing
  • Asbestos (where applicable)
  • Annual gas service
  • Glassing risk assessment
  • Ladder log
  • Playground equipment and gym inspection
  • Lifting equipment
  • Local exhaust ventilation (where applicable)
  • Legionella risk assessment and relevant checks
  • Ensure premise log book is being maintained and the premise manager and deputy have attended relevant health and safety training.
  • Governors need to be satisfied that contractors do not pose a health and safety risk whilst on the school premise and should therefore have a system in place to ensure contractors are managed whilst carrying out work on the school premise. The system should identify relevant health and safety information required prior to a contractor coming on site and the process to be followed whilst on site. There should be a procedure for commissioning contractors.
  • Consideration should be given to any health, safety and welfare implications posed by new equipment or circumstances.
  • Receive reports and audits from health and safety representatives (to include caretaking and cleaning), actions identified should be monitored to completion.
  • Health and safety self-monitoring return.
  • Monitor the health and safety training that staff and governors have undertaken and plan any future training required.
  • Monitor all safeguarding procedures.
  • Keep up to date on any changes in health and safety legislation that may have an impact for the school.
  • Review communications and publicity relating to health and safety in the school and where necessary recommend any improvements or changes, how information is communicated and made available within the school.
  • Receive minutes of school central safety committee (Sandwell only)

 

             Any item referred by the full governing board

Membership

  • Ian Fleming
  • Alison Bhardwaj (Head Teacher)                 
  • Fitz Wilson   

 

 Minimum of three members required for quorum

 

Chair of Committee

 

Ian Fleming

 

Clerk

 

Clerked in school 

 

 

Staffing Committee

The committee has responsibility delegated by the governing board for hearing:

  • Staff grievance and discipline (in line with school policies)
  • Staff dismissal, redundancy and redeployment
  • Staff capability/management of absence

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the member of staff

 

Minimum of three members required

 

Chair of Committee

 

 

To be elected at each meeting

 

 

Clerk

 

 

 

 

 

 

Pupil Discipline Committee and Complaints Committee

The committee has responsibility delegated by the governing board to:

  • Review the use of exclusions within school, including exclusions of more than 15 school days and exclusions which would result in a pupil missing the opportunity to take a public exam.
  • Receive and consider any representations lodged by parents of pupils who have been excluded for a fixed term or permanently.
  • Comply with exclusion procedures in accordance with the LA & DfE guidance.
  • At the relevant stage hear any complaint made under the school complaints procedures.

 

Any item referred by the full governing board

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the appellant parents/pupils or complainant.

 

Minimum of three members required

 

Chair of Committee

 

 

 

 

Clerk

 

 

 

Appeals Committee

The committee has responsibility delegated by the governing board for hearing appeals with regard to:

  • Pay
  • Redundancy
  • Staff grievance
  • Leave of absence – if appropriate
  • Staff dismissal
  • Any Item referred by the full governing board

 

When dealing with an appeal the committee should be equal to or greater than the original committee that made the decision.

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the appellant.

 

Minimum of three members required

 

Chair of Committee

 

 

To be elected at each meeting

 

 

Clerk

 

 

 

 

Pay Committee/Head Teacher Appraisal/Pay Progression

The committee has responsibility delegated by the governing board to:

  • Review staff pay progression in accordance with the pay policy and annual appraisal cycle.
  • Meet the external advisor to discuss the Head Teacher’s performance targets.
  • Decide whether targets have been met and set new targets annually.
  • Recommend pay progression to the relevant committee.
  • Undertake mid-year monitoring of the Head Teacher’s performance against targets

Committee to meet once per year in the autumn term.

Membership

  1. Ian Fleming
  2. Jim Williams
  3. Fitz Wilson
  4. Kelly Melia

 

Cannot be a governor employed by the school

 

Chair of Committee

 

 

To be elected at each meeting

 

 

Clerk

 

 

  

 

 Selection Panel

The panel has responsibility delegated by the governing board for the:

  • Selection of the head teacher/principal and deputy head teacher/vice principal

 

Guidance on this process will be provided by your school improvement partner.

The appointment must always be ratified by the full governing board.

Membership

  1.  
  2.  
  3.  

 

All members must be available at all stages of the process.

 

Chair of Committee

 

 

To be elected at each meeting

 

 

Clerk

 

 

 

 

 

Special Responsibility Governors

Chair

 

Jim Williams

Vice-Chair

 

Kelly Melia

ASGB Representative

 

Jim Williams

 

 Safeguarding Governor

 

Jim Williams

Health & Safety Governor

 

Jim Williams

Quality of Education Governors

 

Jim Williams

Leanne Gould

Leadership & Management Governor

 

Jim Williams

Kelly Mellia

Ian Fleming

 

Personal Development Governor

Ian Fleming

 

 

Behaviour & Attitudes Governor

 

Leanne Gould

 

 

SEND/Inclusion Governor

 

Nicola Booker

 

General Data Protection Regulations (GDPR)

Governor

 

Ian Fleming

 

Early Years Foundation Stage Governor

 

Kelly Melia

Safer Recruitment Governors *

 

Jim Williams

Ian Fleming

Head Teacher

Kelly Melia

Leanne Gould

*In accordance with Keeping Children Safe in Education 2019 and Working together to safeguard children ‘Governing bodies and proprietors should have a senior board level (or equivalent) lead to take leadership responsibility for their schools or college’s safeguarding arrangements.’  The DfE have confirmed that this can be a member of staff, but that person must be a member of the board as well (for example, the head teacher or a staff governor) and that this must be a separate person from the DSL, in order to ensure there is sufficient challenge to the organisation's safeguarding arrangements and performance.  

 

Items Delegated to an Individual(s)

 

  • Delegation of expenditure and virements

That sums below £­­­5000 (agreed 9.9.19) be delegated to the head teacher/principal.

 

  • Disposal of surplus stock

Delegated to Head Teacher/Principal with the approval of the chair of the governing board.

 

  • Delegation of Suspension

That suspension be delegated to the chair in instances where the head teacher/principal is the person in question or involved in the case.  That the chair be given delegated powers to lift the suspension after taking advice from LA Human Resources or any other organisation providing the service to the school.

 

  • Approval for Expenditure

The chair of governors or chair of finance committee be given approval for expenditure above the set limit prior to the finance committee meeting – only in cases of emergency

 

  • Appointment of Staff  (ensure no appointment is carried out by one person alone)

 

Lunchtime/Cleaning/Administration Support Staff

  • Head Teacher/Principal or Deputy Head Teacher/Vice Principal
  • Post Line Manager

Educational Support Staff

  • Head Teacher/Principal
  • 1 Governor

Business Manager

  • Head Teacher/Principal
  • 2 Governors

Teaching Staff

  • Head Teacher/Principal
  • 1 Governor

Senior Management Team*

* Head Teacher and Deputy Head Teacher appointments must be ratified by the relevant body.

  • Head Teacher/Principal
  • 2 Governors
Governor Name Type of Governor Date appointed/reappointed Appointing Body End of Term Date Reason for stepping down Chair/Vice Chair Committee Chair Committee Membership Business Interests (specify) Staff/Governor/member/trustee connections other Governor posts held 2018-19 Meeting Attendance
Alison Bhardwaj HT Ex-Officio Board N/A N/A     Resources, Curriculum & Standards, Facilities None None None 93%
Nicola Booker STF 8/6/19 Staff 7/6/23 N/A     Curriculum & Standards None None None 100%
Rachael Dore PAR 18/11/19 Parents 17/11/23 N/A     Curriculum       N/A
Ian Fleming FDN 24/6/18 Trust 23/6/22 N/A  

Chair

Facilities

Resources,

Facilities

None None None 100%
Leanne Gould COP 14/9/19 Board 13/9/23 N/A     Curriculum & Standards None Related to a staff member None 100%
Natalia Levene COP 25/11/19 Board 24/11/23 N/A     Resources       N/A
Julie Markall COP 7/12/19 Board 6/12/23 N/A     Resources, Curriculum & Standards None None None 91%
Kelly Melia COP 25/3/19 Board 24/3/23 N/A Vice-Chair FBG

Chair

Curriculum & Standard

Curriculum & Standarrds,  Pay/HT App

Chocolate

gift business

None None 100%
Rachel Rodgers PAR 26/2/20 Parents 25/2/24       Resources       N/A
Jim Williams FDN 1/7/16 Trust 30/6/20 N/A

Chair 

FGB

Chair

Resources

Resources, Curriculum & Standards, Pay/HT App None None None 100%
Fitz Wilson LA 17/1/18 LA 16/1/11 N/A     Resources, Curriculum & Standards, Facilities None None None 70%
Resignations/End of term of office                        
Laura Richards COP 24/6/18 Board 15/10/19 Time constraints     Curriculum & Standards None None None 75%
Rebecca Flood STF 19/10/18 Staff 12/4/19 Left school     N/A None None None 50%
Joanne Totney PAR 23/3/16 PAR 13/6/19 Time constraints     Facilities None None None 50%
Stuart McGeogh COP 24/6/18 Board 9/9/19 Time contraints     Resources, Facilities None None None 50%
Kelly Melia PAR 5/12/19 PAR 24/3/19 Change of Category     Curriculum & Standards, Pay/HT App None None None 100%
Jayne Cotter COP 7/12/19 Board 12/3/20 Time constraints     Curriculum & Standards None None None 75%
LA - Local Authority PAR - Parent STF - Staff COP - Co-Opted FDN - Foundation PS- Partnership HT - Head Teacher            

* Committe Chairs to be appointed after the first meeting of the relevant committee in the autumn term

Governing Board Membership & Terms of Reference 2019-20

Register of Attendance 2018-19

Register of Attendance 2017-18

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